Within DASR Air Operations and DASR Operations Personnel, unless the context states otherwise:
words importing the singular include the plural
words importing the plural include the singular
words importing the masculine gender include the feminine
Within these regulations the words:
‘must’ is used in the imperative sense
‘may’ is used in the permissive sense to state authority or permission to do the act prescribed, and the words ‘no person may’ or ‘a person may not’ mean that no person is required, authorised or permitted to do the act described
‘includes’ means ‘includes but is not limited to’
‘should’ is used to imply an act or process identified for inclusion in a desired outcome is complied with unless sound reasoning may determine otherwise.
In these regulations the terms:
GM is used to provide non-binding explanatory and interpretation material on how to achieve the requirements contained in the regulation. It contains information, including examples, to assist the user in the interpretation and application of the regulation.
AMC is used to provided a non-binding compliance method that can serve as a means by which the requirements contained in the regulation can be met.
Regulated organisations and Accountable Managers may elect to show compliance with the regulation using an alternative to an existing AMC. Should an alternative means of compliance be used, notification to the Authority will afford appropriate oversight of regulatory outcomes and also assist continuous improvements of the relevant regulations.
Force Element Group (FEG) is used within these regulations to universally include Fleet Air Arm, AAvnTC and 16 Avn Bde.
The Orders, Instructions and Publications (OIP) Management System must ensure that all air operational OIP are: GMGM
Air operational OIP includes:
Aircrew manuals (including the aircraft flight manual) specific to the aircraft type.
General aircrew publications.
Defence Instructions.
Standing Instructions.
Flying Orders, Special Flying Instructions and Standard Operating Procedures.
Flight Information Documents (FID) published as part of the Defence Aeronautical Information Package (AIP).
Aircraft Flight Manual (AFM) is a document regulated by DASR 21J. AFM is a manual, associated with Military Type Certificate (MTC), containing limitations within which the aircraft is to be considered airworthy, and instructions and information necessary to the flight crew members for the safe operation of the aircraft.
The MAO has publication responsibilities of the Aircraft Flight Manual (AFM) under an OIP Management System. The individual obligations of the MTC holder and the MAO under the DASR are differentiated as follows:
The MTC holder has obligations under DASR 21.A.57 to produce, maintain and update the technical data and instructions of the master copy AFM defined by the type certification basis of the platform.
The MAO has obligations under DASR AO.GEN.05.A to maintain accuracy, applicability and approval of the AFM through a management system of their Orders, Instructions and Publications (OIP). This gives publication responsibility, but does not give the MAO an authority to amend. Additionally, the MAO, as part of their OIP Management System is required to form a documented agreement with the MTC holder under DASR AO.GEN.05.C.
applicable, accurate and approved
maintained in good and legible order
accessible to personnel in a format and medium appropriate to the operational environment
applicable to the scope and level of the operation being conducted
supported by a master document or record allowing the amendment status and document completeness to be ascertained.
The OIP Management System must ensure that each Defence produced document contains or displays:
authority for use
document name
document number
date of issue and currency (amendment status)
sponsor details.
For OIP specific to aircraft type, the OIP Management System must ensure that:
OIP sponsors are appointed to ensure all OIP are applicable and authorised.
There are documented agreements established with the relevant Military Type Certificate (MTC) holder, or MTC holder delegate to ensure that any amendments to the aircraft flight manual, or OIP that affect operating instructions, aircrew and/or limitations, are approved by the Authority or the MTC holder or MTC holder delegate.
Foreign Source Data (FSD), other than that incorporated into the authorised publication management systems (AAP, NAP or DAP), are approved by the MAO, or relevant MTC holder or MTC holder delegate prior to use.
OIP issued under this regulation must ensure that: GMGM AMCAMC
Responsibilities of the OIP sponsor include:
maintaining a relationship with relevant MTC holders and holders of a Military Design Organisation Approval (MDOA) to ensure that there is appropriate review and approval of information that affects airworthiness and safety of flight. This may require the development of processes and procedures for:
determination of which types of information require review and approval by the MTC holder, MTC holder delegate or MDOA holder, and
the development, review and approval of OIP and the determination of which OIP requires review and approval by the MTC holder, MTC holder delegate or MDOA holder.
conducting an annual review of all assigned air operational publications;
timely coordination of amendment action
obtaining engineering endorsement for applicable amendments
advising units on operation of the Defence Aviation Publication System
reviewing aircraft accident and incident reports and ASORs relevant to their operations to ascertain if deficiencies exist in extant air operational publications
facilitate compliance with specifications and standards relating to air operational publications.
OIP DEVELOPMENT AND PROMULGATION
Air operational publications should be developed and promulgated in accordance with AAP Policy.
DEVIATING FROM OIP STANDARDS
If the format of a publication requires deviating from the approved standards, the Sponsor should formally request a waiver of the standards from the appropriate standards authority in accordance with AAP Policy. The request for a waiver should include a statement of:
reasons for deviating from the standard
details of the document properties or information being varied
the extent to which the publication is to be varied from the standard
the anticipated duration of the change (temporary, permanent or until a particular event)
the known costs necessary to implement the change.
Where the appropriate standards authority approves a deviation from the applicable standard, that approval document should be retained by the sponsor on the applicable publication’s administration file and Aviation Publications Management Authority advised.
Further information and guidance on the management of OIP should be obtained from DASA staff in the first instance. Specialist advice about the production, control and management of aviation publications should be sought from Air Training and Aviation Commons System Program Office (ATACSPO).
Purpose. The Defence Aviation Safety Regulation requires that Aviation Systems be operated to approved standards and limitations. OIP establish an organisation’s means of compliance with those standards and limitations by defining boundaries for the conduct of aviation operations.
This regulation is applicable to all aviation OIP used at the Group, Wing and Unit levels as part of the FMS supporting safe Flight Operations.
AAP Policy documents both a method of Publication Management and Publication Specifications. This series:
recommends a sponsor’s responsibilities
provides guidance about the responsibilities of a Publication Sponsor in the management of Defence aviation publications
recommends a system for management and review of OIP and data used in the operation of Defence registered aircraft.
OIP management appointments are identified, including their responsibility and authority.
A list of OIP sponsors and approval authorities is maintained.
A list of OIP Sponsor approved sources of Flight Information Document (FID) is maintained.
Periodic review criteria are defined (Defence AIP will follow the 28 day AIRAC cycle).
Publication management records are accurately maintained, controlled and made accessible to applicable personnel and organisations.
OIP distribution requirements are defined.